C&C Design Studio, LLC – Wedding Photography Terms and Conditions
Last Updated: May 4, 2025
Applicable to all contracts referencing https://ccdesignstudio.com/contract/terms

These Terms and Conditions (“Terms”) constitute a binding legal agreement between the client (“Client”) and C&C Design Studio, LLC, a Massachusetts limited liability company (“Studio”). By executing any contract that references these Terms, the Client acknowledges and agrees to be legally bound by the following provisions. These Terms shall govern all services performed by the Studio in connection with wedding photography and related deliverables.

1. Scope of Services

1.1. The Studio agrees to perform wedding photography services as set forth in the Client’s contract, including, but not limited to, wedding day coverage, engagement sessions, editing, retouching, and delivery of final image files and physical products.
1.2. The Client agrees that the specific scope, deliverables, and inclusions are as expressly set forth in the invoice, proposal, or booking form. Verbal representations shall not be binding.
1.3. The Studio reserves the right to determine the artistic and technical manner in which services are performed.

2. Copyright and Licensing

2.1. The Studio retains full ownership of all copyrights in any photographs, digital media, or artistic works created, pursuant to 17 U.S.C. §101 et seq.
2.2. Upon receipt of full payment, the Client is granted a limited, non-exclusive, non-transferable license for personal, non-commercial use only.
2.3. The Client shall not reproduce, alter, sell, license, or publicly display any image for commercial purposes without the Studio’s prior written consent.
2.4. The Studio reserves the right to use any images for marketing, portfolio, promotional, or publication purposes without additional consent or compensation to the Client.

3. Retainer and Payment

3.1. A non-refundable retainer is required to secure the event date. No services shall be deemed booked until the Studio receives both the signed contract and retainer.
3.2. All remaining fees are due on or before the payment schedule listed in the contract. Non-payment may result in suspension of services or cancellation at the Studio’s sole discretion.
3.3. Payments are non-refundable and non-transferable under all circumstances, including Client cancellation, rescheduling, or dissatisfaction, except as expressly provided in Section 5.

4. Cancellations and Postponements

4.1. The Client acknowledges that the Agreement is binding and non-cancellable.
4.2. In the event of cancellation for any reason, the Studio retains all fees paid and the Client remains liable for any unpaid balances for work already performed or reserved.
4.3. In the event of a rescheduling, the Studio may, at its sole discretion, apply the original retainer to a new date, subject to written confirmation and availability. If the Studio is unavailable, the rescheduling shall be treated as a Client-initiated cancellation.

5. Force Majeure

5.1. The Studio shall not be liable for failure or delay in performance due to any act of God, government action, epidemic, pandemic, severe weather, fire, labor disturbance, war, terrorism, transportation failure, or other causes beyond the Studio’s reasonable control.
5.2. In such cases, the Studio shall use reasonable efforts to reschedule or secure a qualified replacement photographer. If neither is possible, the Studio’s liability is limited to services not yet rendered, and no refund shall be owed for administrative or date-reservation fees.

6. Photographer Assignment and Substitution

6.1. Photographer assignments are made at the discretion of the Studio. A specific photographer may not be guaranteed unless expressly stated in writing.
6.2. The Studio reserves the right to assign a qualified substitute in the event of illness, emergency, or other unavailability. Substitution shall not constitute breach of contract.

7. Client Responsibilities and Cooperation

7.1. The Client agrees to provide safe, timely, and reasonable access to venues, participants, and resources necessary for the Studio to perform its obligations.
7.2. The Client shall ensure that all participants cooperate with the Studio during photo sessions and acknowledges that failure to do so may result in fewer deliverable images.
7.3. The Client is responsible for obtaining all required venue permissions or permits for photography.
7.4. The Client agrees to indemnify and hold harmless the Studio for any fines, legal claims, or access restrictions caused by failure to secure such permissions.

8. Image Editing and Artistic Discretion

8.1. The Studio shall perform standard post-processing of images, including but not limited to color correction, exposure adjustment, cropping, and minor blemish removal.
8.2. Artistic style and creative judgment, including image selection, editing approach, and final aesthetic, are at the sole discretion of the Studio.
8.3. Raw image files will not be provided or licensed under any circumstances.
8.4. Requests for advanced retouching (e.g., body modifications, object removal, cosmetic correction) are subject to additional hourly fees.

9. Deliverables and Timelines

9.1. Digital galleries are typically delivered within 6–12 weeks of the event. Delays caused by the Client, third parties, or unforeseen conditions shall not constitute breach.
9.2. Albums must be initiated by the Client within ninety (90) days of image delivery. Revisions must be approved within ninety (90) days of design receipt. Failure to meet either deadline shall result in forfeiture of the album without refund.
9.3. Physical products shall be shipped using standard delivery methods. The Studio is not responsible for damage or loss during shipment once items are in the custody of the carrier.

10. Additional Services and Overtime

10.1. Any work requested beyond the scope of the contract—such as extra hours, second shooters, additional sessions, or custom edits—shall be billed at $150/hour unless otherwise stated.
10.2. Verbal or written approval of additional services shall constitute agreement and obligation to pay. No separate signature is required.

11. Engagement Session Terms

11.1. Engagement sessions included in a package must be used within twelve (12) months of booking or before the wedding date, whichever comes first.
11.2. Engagement sessions have no cash value, are not transferable, and will not be credited if unused.

12. Conduct and Safety

12.1. The Client and all guests must treat Studio personnel with respect and ensure a safe and harassment-free environment.
12.2. The Studio reserves the right to immediately terminate services without refund if staff are subjected to abuse, threats, unsafe conditions, or discriminatory behavior.
12.3. The Client shall remain liable for all amounts due and agrees to indemnify the Studio against claims or damages arising from such conduct.

13. Business Closure and Continuity

13.1. If the Studio ceases operations prior to the event, it will make commercially reasonable efforts to find a replacement photographer.
13.2. If a replacement cannot be secured, the Studio shall be released from further performance. All prior payments shall be retained by the Studio and shall not be refunded.

14. Limitation of Liability

14.1. The Studio’s liability for any claim shall be strictly limited to the amount paid by the Client under the contract.
14.2. The Studio shall not be liable for indirect, incidental, consequential, or special damages, including emotional distress, perceived missed moments, or subjective dissatisfaction.
14.3. The Client waives all claims for any image or moment not captured due to interference, lateness, or lack of cooperation.

15. Dispute Resolution and Governing Law

15.1. This Agreement shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts.
15.2. Any disputes shall be resolved exclusively through binding arbitration in Suffolk County, Massachusetts.
15.3. The Client waives any right to bring or participate in class action claims.

16. Reviews and Public Statements

16.1. The Client agrees not to publish or assist in publishing any false, defamatory, or misleading statements about the Studio or its representatives.
16.2. In the event of reputational harm, the Studio reserves the right to seek equitable and monetary relief.

17. Changes to Terms

17.1. The Studio may modify these Terms at any time before the Client’s wedding date. Updates will be published to https://ccdesignstudio.com/contract/terms.
17.2. The version of these Terms in effect as of the Client’s event date shall govern the relationship and remain binding thereafter.

18. Severability

If any provision of these Terms is held invalid or unenforceable by a court or arbitrator of competent jurisdiction, the remaining provisions shall remain in full force and effect.

Incorporation by Reference: These Terms are incorporated by reference into all service agreements, proposals, and invoices issued by C&C Design Studio, LLC. By executing any such agreement, the Client acknowledges full understanding and acceptance of these Terms.